Procurement Manager

Finance

Job Purpose: Set up best practice of procurement process in the company and managing the sourcing various goods and services needed to support company’s operations. To ensure each users’ needs are met with great value, ensuring each of the company’s cents is spent as effectively as possible.

This position will be reporting to the Head of Finance.

Main Responsibility

  • Set out and implement SOP for procurement process in the company
  • Channel all incoming sourcing requests and validate the financial attributes
  • Execute and maintain order process and monitor the approval flow
  • Act as the documentation specialist to record all sourcing activities and ensure they comply with the procurement procedures
  • Maintain vendor contacts and monitor their expiry dates
  • Negotiate commercial terms and conditions and manage supplier relationships to obtain maximum value for the company's investment
  • Actively seek to consolidate demand, optimize category procurement, and employ best practices for each category
  • Enforce the framework and process for proactive procurement policies, ensuring all compliance and good code of ethics are followed
  • Directing procurement, cost analysis, and review material specs
  • Collaborating with multiple stakeholders to ensure an efficient & effective procurement process
  • Establish, maintain, update vendor database
  • Actively seek and validate vendors then prepare preferred vendor list for routine purchase 
  • Administer request for information (RFI) and request for proposal (RFP) during the procurement process
  • Establish template, conduct, gather, and record vendor performance assessment from all respective units
  • Tracking delivery of goods and services as per timeline and ensure accountability of vendor for any delay
  • Conduct and lead any types of procurement with integrity and accountability

Other Responsibility

  • Be the ambassador of the procurement value creation process and maintain strong relationships with users to ensure early procurement involvement

Knowledge & Experience

  • Bachelor’s degree in Finance/Accounting/Business/Management, or related field
  • At least 4 years of procurement experience
  • At least 2 years in a managerial role
  • Proven track record in supplier negotiation and driving cost reduction through various levels
  • Sharp attention to detail in order to attain the most value for money without compromising quality for money vendors
  • Possess strong leadership, analysis, and problem-solving skill
  • Background in the IT and/or telecommunication industry is a plus point
  • Experience in SAP system is an advantage

Competencies

  • Time Management: Ability and willingness to manage one’s time and prioritize responsibilities so that work is completed on time.
  • Problem Analysis: The ability to identify problems, recognize the causes within a reasonable time period, and identify potential solutions.
  • Interpersonal Communication: Communicating effectively with others in one-on-one or small group settings. This includes listening carefully to others, demonstrating an understanding, and constructively giving feedback.
  • Job Specific Knowledge: Having the knowledge of the occupation or field of work necessary to perform the job. This includes having specific expertise in the technical aspects of the job as well as having the computer skills needed for effective job performance.
  • Flexibility: Adapting willingly to changing work-related conditions and developing and applying innovative approaches to work.
  • Taking Ownership: The willingness to appropriately accept responsibility for completing tasks and to actively pursue resolving problems that may not have originally been your responsibility.

Core behavior

  • Challenge Status Quo
  • Act Responsibility
  • Know Our People
  • Get Things Done
  • Empower People

Send us your most updated CV to hrd@alto.id and use the hashtag #JoinTheSquad

Note: Only selected candidates will be contacted!